PalletPal Digital Logistics Ltd., Unit GA-00-SZ-L1-RT-201, Level 1, Gate Avenue – South Zone, Dubai International Financial Centre, Dubai, United Arab Emirates, Email: firstname.lastname@example.org.
PalletPal Digital Logistics Ltd. and/or its affiliates and entities (collectively “PalletPal”, “we” or “us”) values your security and privacy. PalletPal is incorporated in the Dubai International Financial Centre (the “DIFC”) which applies Data Protection Law, DIFC Law No. 5 of 2020 as amended and its associated regulations (including the Data Protection Regulations dated 1 July 2020), and may for certain types of personal data processing, be subject to laws from other jurisdictions (collectively, the “DP Law”). We are the Controller for the purposes of DP Law of the personal information that we collect or receive from you as fully described in this Policy.
Children Data: The Website Services or App are not targeted, intended or expected to be of use to children. Apart from providing information for specific services or purposes, as directed by DP Law processes, App or Website Services’ user-provided contributions of content or contact information regarding or about children are expressly prohibited.
As part of PalletPal’s commitment to the privacy of PalletPal’s customers and visitors while using the Website Services or App, we want to be clear about the information we will collect from you.
We will collect your personal data when you:
• use our website (www.palletpal.me);
• use the App (app.palletpal.me); or
• use any of the services you can get access to through the App or Website Services.
• provide information or fill in forms on the App or through our Website Services (as provided in detail below):
Information you give us
We will collect the following personal information about you:
• your name, address, and date of birth;
• your email address, phone number, and details of the device you use (for example, your phone, computer or tablet); • your PalletPal tag (user ID), password, and other registration information; and
• records of our discussions, if you contact us or we contact you (including logs of phone calls).
We will also collect the following information about your company or organization:
• company details, such as company/organization name, your role or job title within the company/organization, entity registration information, industry or sector, and physical and/or mailing address
• company identification and operational documents, such as trade license, import/export license, commercial invoice for cargo items, certificate of origin for cargo item, shipment packing list, and any other company information pertaining to shipping and cross-border trading requirements; and
• company data required for effective service delivery, including but not limited to key shipment information (including cargo details, INCOterms, suppliers/buyers, value of goods, number of shipments made, volume and weight of shipments, selected shipment preferences, cargo spend, etc.).
You should not provide us with any personal data about other people (such as your spouse or family).
• You will need to submit details of your debit cards and credit cards (or other debit or credit cards you have registered with us), including the card number, expiry date and CVC (the last three digits of the number on the back of the card) to access our services, however this data is not received or stored by PalletPal, it is processed by a PCI-DSS compliant third party on our behalf whose systems are integrated with our platform. The third party may send us information, such as an “alias” version of the card, which will allow us to provide our services, but will not result in us collecting or storing the actual account data held on the card.
Information obtained automatically
• Whenever you use our App or Website Services we collect data and information (including through third party products) on your device called Log Data. This Log Data may include technical information, including the internet protocol (IP) address used to connect your computer to the internet, your device ID for security reasons, your log-in information, the browser type and version, the time-zone setting, the operating system and platform, mobile network information, your mobile operating system and the type of mobile browser you use, as well as your account information. We collect this information to enable us to identify and fix technical issues with our services and to make improvements.
• Information about your visit, including the links you have clicked on, through and from our Website Services or App (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling and clicks), and methods used to browse away from the page.
• If the App has requested location tracking and you agree to turn location tracking on, we will collect your location data in accordance with your settings, to assist with detecting fraud.
Information we obtain from third parties
We collect personal data, including identity verification information and information relating to the transactions you make from third parties, such as credit-reference agencies, financial or credit institutions, official registers and databases, as well as fraud-prevention agencies and partners who help us to provide our services. These agencies and partners include Stripe, Customs Authorities, Al-Etihad Credit Bureau, and other such institutions.
We will only use your personal information if there is a reason for doing so and if that reason is permitted under applicable DP Law.
We use your personal data so we can provide the best service, tell you about our App and Website Services you may be interested in, and meet our legal obligations.
We need to use your data in order to meet our obligations under our contract that we have with you, or we may need to use your personal information to enter into a contract with you. We use details about you to:
Provide a requested service or carry out a contract with you
Where we need to in order to provide you with the services you have requested or to enter into a contract, we use your information to:
• assess your application and create and maintain your account, once activated;
• provide, maintain, and improve our App and Website Services, including, for example, to facilitate communications, share documentation, provide products and services you request (and send related information about them), develop new features, provide customer support to users, improve response times, enhance functional and design capabilities, assess services provided by third parties via our product, authenticate users, and send administrative messages, whether for information or as required by applicable DP Law;
• investigate and resolve complaints and other issues;
• keep our App and Website Services safe and secure; and
• personalize and improve the App and Website Services, including to provide or recommend features, content, social connections, referrals, and advertisements.
Where we have a legitimate interest
We may also process your data for our legitimate interests or those of a third party to whom your personal information has been made available. These legitimate interests may include:
• to detect and prevent unlawful use, misuse or abuse of the App and Website Services and to ensure the security of our networks and services;
• to enable PalletPal’s customer services team to help you with any queries in the most efficient way possible and to provide a positive customer experience;
• to ensure that the content of the App and Website Services is presented in the most effective manner and tailored to the device you are accessing it from, and to enable us to track, analyze and improve the services we give you and other customers and to understand how you respond to ads we show. We may ask for feedback if you’ve shown interest in a service. We do this so that we can improve our products and understand how to market them;
• to notify you if there are any changes or developments to the App and/or Website Services;
• to contact you to respond to your queries and feedback on the App and/or Website Services (where you have asked us to do so);
• to send you information about the App and/or Website Services or information we feel may interest you (unless you ask us not to); and
• to enforce PalletPal’s contractual terms with you, for the exercise or defense of legal claims and to protect the rights of PalletPal (including to prevent fraud).
Where we rely on legitimate interest for processing your information, we carry out a ‘balancing test’ to ensure that PalletPal’s processing is necessary and that your fundamental rights of privacy are not outweighed by PalletPal’s legitimate interests before we go ahead with such processing.
Where we have a legal obligation
We also use your personal information to meet PalletPal’s legal and regulatory compliance obligations and to respond to the requests of any applicable authorities. This may include using your personal information to help detect or prevent crime. We will only do this on the basis that it is needed to comply with a legal or regulatory obligation.
If you do not provide the personal information necessary or do not respond to any queries that we may provide to you in respect of the processing then (where this information is necessary for us to provide our App or Website Services to you), we will not be able to provide our fully intended services to you. We will notify you where this is the case.
PalletPal should never contact you by email or otherwise to ask you to validate personal information such as your user ID, password, contact information or bank details. If you receive such a request, please email us without delay on email@example.com.
We are required by DP Law to keep records of the processing that we undertake and this includes maintaining records of the following;
• a description of the personal data processing being carried out;
• an explanation of the purpose for the personal data processing;
• the data subjects or class of data subjects whose personal data is being processed;
• a description of the class of personal data being processed; and
• a list of the jurisdictions to which personal data may be transferred by us, along with an indication as to whether the particular jurisdiction has been assessed as having adequate levels of protection for the purposes of DP Law.
We only retain your information for as long as is necessary for us to use your information as described above, where it is in PalletPal’s legitimate interest, or to comply with PalletPal’s legal obligations. However, please be advised that we may retain some of your information after you cease to use PalletPal’s Website Services or App, for instance if this is necessary to meet PalletPal’s legal obligations.
When determining the relevant retention periods, we will take into account factors including:
• PalletPal’s contractual obligations and rights in relation to the information involved;
• the extent to which the personal information is still required to be processed by PalletPal to provide any services to you;
• legal obligation(s) under DP Law to retain data for a certain period of time;
• PalletPal’s legitimate interest where we have carried out a balancing test;
• relevant legal limitation periods for claims;
• (potential) disputes;
• if you have made a request to have your information deleted; and
• guidelines issued by DP Law.
Otherwise, we securely erase your information once it is no longer needed.
Sharing your Personal Information with Third Parties
We may share personal data which we collect about you as described in this Policy or as described at the time of collection or sharing, including as follows:
• with third parties to provide you a service you requested through a partnership or promotional offering made by a third party or us;
• with third parties with whom you choose to let us share your personal data, for example other apps or websites that integrate with our Website Services or App, or those with a service with which we integrate;
• with tax authorities, regulators and other governing authorities who require reporting of processing activities in certain circumstances or as otherwise required by applicable laws;
• with our professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services;
• with courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights; and
• with potential purchasers of or investors in our business, however we will ensure any disclosure to such parties is limited as far as is necessary and your identity is not disclosed unless necessary.
We also need to share your data with certain suppliers, including:
• cloud computing power and storage providers like AWS;
• our business intelligence and analytics platform providers (such as the service providers used by the App);
• technical suppliers that help us with functional analytics (to help us solve technical issues with the App for instance);
• our marketing providers (but we will not share identifiable personal data with third parties for their own direct marketing unless you give us permission, and you can opt out any time);
• IT and system administration service provider;
• our email service providers;
• companies that help us with customer support;
• our affiliates who support us in providing the App and Website Services to you.
Your information may be transferred to and stored in locations outside the DIFC. When we do this, we will ensure appropriate safeguards are in place to ensure a similar degree of protection is afforded to it and that the transfer is lawful. For example, by using the standard contractual clauses that have been approved by the Commissioner of Data Protection and to be used for transfers outside the DIFC to a non-adequate jurisdiction.
You can obtain more details of the protection given to your information when it is transferred outside DIFC by contacting us using the contact details in this Policy.
We use a range of security measures to keep your information safe and secure (including, but not limited to, encryption) and we take steps to protect your information from unauthorized access and against unlawful processing, accidental loss, destruction and damage. We require PalletPal’s staff and any third parties who carry out any work on PalletPal’s behalf to comply with appropriate compliance and confidentiality standards including obligations to protect any information and applying appropriate measures for the use and transfer of information. We also have procedures in place to deal with any suspected data security breach. We will notify you and/or any applicable regulator of a suspected data security breach where we are legally required to do so.
Under DIFC DP Law, you have a number of rights when it comes to your personal information. Please contact us using our contact details provided in this Policy to exercise any of your rights.
Marketing and opting out
Users have legal rights under DP Law to opt-out of receiving marketing communications from us. You have the option to ask us not to process your personal information for direct marketing purposes.
• You may change your preferences at any time.
Please note that we may continue to send you transactional or service-related e-mails despite your desire to not receive promotional or marketing e-mail messages. Additionally, please note that if you elect to opt-out of receiving promotional e-mails from one of our App and Website Services, you may continue to receive promotional emails from our other websites, providers or other, non-affiliated marketers whose services you may have accessed via our App and Website Services.
Finally, while we may remove your individual contact information from our professional contacts database, please be aware that if such information is in a different third party’s marketing directory through your request or election, you will need to request removal with such third party directly.
• Access to and correction of your personal information
You have the right to access information held about you. Your right of access can be exercised in accordance with DP Law and other applicable laws. You also have the right to ask us to correct inaccurate information we hold about you.
• Automated decision making
We have a fraud-detection system that automatically monitors transactions and requests to attempt to identify fraud. This system will process certain personal information and may block transactions or requests which are identified as potentially fraudulent. We will follow-up to investigate such transactions and may contact you. If you believe a transaction has been wrongly blocked, you may contact us and ask us to review the transaction.
• The right to withdraw consent
If you have given your consent to anything we do with your personal information, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal information with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal information for marketing purposes.
• The right to have your information erased
You are entitled to ask us to delete your information. However, if you exercise this right we will not be able to provide you with our services. Please also note that we are not required to delete information where we have a continuing compelling reason or duty to retain it (such as compliance with record keeping requirements under financial regulations).
• The right to object to processing and to restrict processing
In certain circumstances, you have the right to object to our use of your personal data or to ask us to restrict certain processing activities.
• The right to data portability
You have the right to receive the data we process based on your consent and for the performance of the contract with you in a structured and machine-readable format.
• The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal information with the DIFC Commissioner of Data Protection.
The App or Website Services that PalletPal provides to you may use third party code and libraries that use “cookies” to collect information and improve our services. You have the option to either accept or refuse these cookies and know when cookies are being sent through to your device. If you choose to refuse our cookies, you may not be able to use the full extent of our App or Website Services.
If you have any enquiries or wish to exercise any of your rights noted in section 7, you can contact us by email at firstname.lastname@example.org or by writing to us at:
Ali Shahid Nawaz
Chief Product Officer
Unit GA-00-SZ-L1-RT-201, Level 1, Gate Avenue – Zone D, Dubai International Financial Centre, Dubai, United Arab Emirates
If you are not satisfied with PalletPal’s response to any complaint or believe PalletPal’s processing of your information does not comply with DP Law, you can make a complaint to the DIFC Commissioner of Data Protection.
This Policy may be updated from time to time, and you will always be able to find the most recent version on PalletPal’s websites. Where appropriate, we will notify you of the changes for example by email or push notification through the App.